A Practical Guide to SEC Proxy and Compensation Rules, Fifth Edition
is designed to meet the special needs of corporate officers and other
professionals who must understand and master the latest changes in
compensation disclosure and related party disclosure rules, including
requirements and initial SEC implementing rules under the Dodd-Frank Wall
Street Reform and Consumer Protection Act. Current, comprehensive and
reliable, the Guide prepares you to handle both common issues
and unexpected situations. Contributions from the country's leading
compensation and proxy experts analyze:
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Executive compensation tables
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Compensation disclosure and analysis
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Other proxy disclosure requirements
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E-proxy rules
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Executive compensation under IRC Section 162(m)
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And much more!
Organized for quick, easy access to all the issues and areas you’re likely to
encounter in your daily work, A Practical Guide to SEC Proxy and
Compensation Rules:
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Dissects each compensation table individually—the summary compensation table,
the option and SAR tables, the long-term incentive plan table—and alerts you
to the perils and pitfalls of each one
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Walks you through preparation of the Compensation Disclosure and Analysis
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Explains the latest interpretations under the SEC's shareholder
proposal rule and institutional investor initiatives and what they mean for
the coming proxy season
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Helps you tackle planning concerns that have arisen in the executive
compensation context, including strategies for handling shareholder proposals
regarding executive compensation and obtaining shareholder approval of stock
option plans
The Fifth Edition reflects the latest SEC and IRS
regulations, guidance, interpretations and disclosure practices. It adds a new
chapter
focused on developments and practices relating to required public
company “say-on-pay” advisory votes pursuant to the Dodd-Frank
Act. Another new chapter addresses director qualifications and Board
leadership, diversity, and risk oversight disclosures.
This one-volume guide will help you prepare required disclosures as well as
make long-range plans that comply fully with regulations and positions taken
by the SEC more quickly and completely than ever before. In addition,
we’ve updated the Appendices to bring you the latest rules and relevant
primary source material.
PART I - EXECUTIVE COMPENSATION
Chapter 1. AN OVERVIEW OF THE EXECUTIVE COMPENSATION AND DISCLOSURE RULES
by Steven J. Sabow and Mark A. Borges
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§ 1.01 Introduction
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§ 1.02 Current Rules
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§ 1.03 Impact on Compensation Committee Process
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§ 1.04 Impact on Executive Compensation Programs
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§ 1.05 Directors’ Compensation
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§ 1.06 Evolving Compensation Landscape
Chapter 2. PREPARING THE EXECUTIVE COMPENSATION TABLES by W. Alan Kailer
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§ 2.01 Introduction
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§ 2.02 Applicability of the Rules
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§ 2.03 Specific Requirements
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§ 2.04 The Exhibits
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Exhibit 1 Required Disclosure by Type of Compensation or Plan
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Exhibit 2 Annotated Tabular Disclosure
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Exhibit 3 Key Definitions
Chapter 3. COMPENSATION DISCUSSION AND ANALYSIS by Robert M. Hayward,
Theodore A. Peto
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§ 3.01 Introduction
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§ 3.02 Gathering the Facts
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§ 3.03 Preparing a Draft Compensation Discussion and Analysis
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§ 3.04 SEC Staff Guidance
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§ 3.05 Recent SEC Disclosure Requirements Regarding Compensation Consultants
and Risk Management and Executive Compensation
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§ 3.06 Impact of the Dodd-Frank Act
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§ 3.05 Why You Should Care
Chapter 4. SAY-ON PAY REQUIREMENTS AND CONSIDERATIONS by Sean C.
Feller and Dina R. Bernstein
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§ 4.01 Say-on-Pay
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§ 4.02 Say-on-Frequency
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§ 4.03 Say-on-Golden Parachutes
Chapter 5. EXECUTIVE COMPENSATION DISCLOSURE UNDER INTERNAL REVENUE CODE
SECTION 162(m) by Edward E. Bintz
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§ 5.01 Introduction
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§ 5.02 Section 162(m)
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§ 5.03 Performance-Based Compensation
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§ 5.04 Grandfather Rule for Written Binding Contracts
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§ 5.05 Other Exceptions to the $1 Million Limit
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§ 5.06 How Publicly Held Companies Manage Section 162(m)
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§ 5.07 Special Rules Applicable to Participants in Troubled Assets Relief
Program (TARP) and Health Insurance Providers
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Exhibit 1 Section 162(m) of the Internal Revenue Code
Chapter 6. RULES APPLICABLE TO NONQUALIFIED DEFERRED COMPENSATION by
Michael J. Collins
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§ 6.01 Background
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§ 6.02 What Is Deferred Compensation?
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§ 6.03 What Rules Apply to Deferred Compensation Under Section 409A?
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§ 6.04 Special Rules for Equity Compensation
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§ 6.05 Consequences of Violating Code Section 409A
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§ 6.06 IRS Correction Programs
Chapter 7. SPECIAL CONSIDERATIONS IN ADOPTING AND AMENDING EMPLOYEE STOCK
PLANS by Keith F. Higgins
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§ 7.01 Introduction
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§ 7.02 Amending and Adopting Plans
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§ 7.03 Additional Disclosure Concerning Equity Compensation
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§ 7.04 Listing Requirements
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§ 7.05 Institutional Shareholders
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§ 7.06 Conclusion
Chapter 8. ACCOUNTING FOR STOCK-BASED COMPENSATION by Benjamin S.
Neuhausen, Michael S. Kesner, and Roberta Dahl
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§ 8.01 Introduction
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§ 8.02 SummaryofFASB Statement No. 123(R) (Codified as ASC 718)
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Exhibit 1 Illustration of Accounting for Stock-Based Compensation
PART II - PROXY RULES
Chapter 9. AN OVERVIEW OF THE PROXY SOLICITATION RULES by Laurie L.
Green and Aaron N. Goldberg
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§ 9.01 Introduction
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§ 9.02 Overview of the Proxy Solicitation Process
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§ 9.03 Shareholder Access
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§ 9.04 E-Proxy
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§ 9.05 Shareholder Lists § 9.06 Bona Fide Nominee Rule and Short Slates
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§ 9.07 Unbundling of Related Proposals
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§ 9.08 SLB No. 14: Rule 14a-8 Interpretations
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§ 9.09Exempt Solicitations and Shareholder Communications
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§ 9.10 Shareholder Activism
Chapter 10. THE SHAREHOLDER COMMUNICATIONS PROXY RULES AND THEIR PRACTICAL
EFFECT ON SHAREHOLDER ACTIVISM AND PROXY CONTESTS by Steven A. Rosenblum
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§ 10.01 Introduction
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§ 10.02 The Shareholder Communications Proxy Rules and Subsequent Reforms and
Proposals
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§ 10.03 Proxy Contests and Shareholder Activism
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§ 10.04 Recommendations
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§ 10.05 Conclusion
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Exhibit 1 Model Bylaws for Advance Notice of Stockholder Business and
Nominations
Chapter 11 “STREET NAME” REGISTRATION & THE PROXY SOLICITATION PROCESS
by John C. Wilcox, John J. Purcell, Hye-Won Choi, and Niels Holch
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§ 11.01 Introduction
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§ 11.02 “Legal” vs. “Beneficial” Ownership of Stock
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§ 11.03 Assertion of “Legal” Rights by “Beneficial” Owners
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§ 11.04 Tabulation Issues
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§ 11.05 Post–Record Date Sales and Share Lending
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§ 11.06 Conclusion
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Exhibit 1 Custodial Ownership Chart
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Exhibit 2 Sample DTC Participant Request for Stocklist Demand Letter—Delaware
Corporation
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Exhibit 3 Sample DTC Stocklist Demand Letter—Delaware Corporation
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Exhibit 4 TIAA-CREF Securities Lending Policy
Chapter 12. THE SHAREHOLDER PROPOSAL PROCESS by Keir D. Gumbs and
Elizabeth A. Ising
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§ 12.01 Introduction
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§ 12.02 History of the Shareholder Proposal Rule
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§ 12.03 Procedural Elements of the Shareholder Proposal Process
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§ 12.04 Binding Bylaw Amendments
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§ 12.05 Proposals Contrary to the Proxy Rules and Regulations
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§ 12.06 The Ordinary Business Exclusion
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§ 12.07 Proposals Relating to the Election of Directors
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§ 12.08 Substantial Implementation
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§ 12.09 Other Bases for Exclusion
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§ 12.10 Advance Notice Bylaws, Proposals from the Floor, and Discretionary
Voting Authority
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Exhibit 1 Staff Legal Bulletin No. 14 (July 13, 2001)
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Exhibit 2 Staff Legal Bulletin No. 14A (July 12, 2002)
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Exhibit 3 Staff Legal Bulletin No. 14B (September 15, 2004)
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Exhibit 4 Staff Legal Bulletin No. 14C (June 28, 2005)
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Exhibit 5 Staff Legal Bulletin No. 14D (November 7, 2008)
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Exhibit 6 Staff Legal Bulletin No. 14E (October 27, 2009)
Chapter 13. E-PROXY, ELECTRONIC COMMUNICATIONS,AND VOTING by Keir D.
Gumbs and Andrew Brady
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§ 13.01 Introduction
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§ 13.02 Electronic Delivery of Proxy Materials Under Rule 14a-16
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§ 13.03 Electronic Delivery Outside of Rule 14a-16
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§ 13.04 Electronic Voting
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§ 13.05 Electronic Stockholders’ Meetings
Chapter 14. AUDIT COMMITTEE DISCLOSURE AND RELATED REQUIREMENTS by Lisa
A. Fontenot and Gillian McPhee
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§ 14.01 Introduction
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§ 14.02 Audit Committee Report
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§ 14.03 Other Audit Committee Disclosures
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§ 14.04 Disclosures Relating tothe Outside Auditor
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§ 14.05 Audit Committee Charter Disclosure Requirements
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§ 14.06 Audit Committee Samples: Pre-Approval Policies, Questionnaires,
Charters, and Checklist
Chapter 15. DIRECTOR QUALIFICATIONS; BOARD LEADERSHIP; DIVERSITY AND RISK
OVERSIGHT by Lori Zyskowski
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§ 15.01 Introduction
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§ 15.02 Selected Proxy Statement Disclosure Examples
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§ 15.03 Conclusions and Recommended Practices
Chapter 16. DIRECTOR INDEPENDENCE REQUIREMENTS by Anne G. Plimpton
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§ 16.01 Introduction
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§ 16.02 Director Independence and Related Requirements
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§ 16.03 IPO Phase-In
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§ 16.04 Exceptions
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§ 16.05 Ability to Cure
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§ 16.06 Working With the Various Definitions
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Exhibit 1 Trading Markets, Securities, and Tax Standards (as of July 15, 2011)
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Exhibit 2 Other Independence Standards (as of July 15, 2011)
Chapter 17. DISCLOSURE OF RELATED PERSON TRANSACTIONS by Anne G. Plimpton
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§ 17.01 Introduction
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§ 17.02 Key Definitions and Parameters
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§ 17.03 Exclusions and Exceptions
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§ 17.04 Policies and Procedures for Review, Approval, or Ratification of
Transactions
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§ 17.05 Independence Determinations
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§ 17.06 Action Items
APPENDICES
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Appendix A: SEC Executive Compensation and Corporate Governance Disclosure
Rules—Regulation S-K Items 401 through 407
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Appendix B: Text of Selected SEC Proxy Rules
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Appendix C: SEC Rule 14a-16 Internet Availability of Proxy Materials
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Appendix D: Selected Executive Compensation, Corporate Governance and Other
Disclosure Provisions of the Dodd-Frank Wall Street Reform and Consumer
Protection Act (Excerpts)
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Appendix E: Department of Labor Interpretative Bulletins relating to the
Employee Retirement Income Security Act of 1974 (July 21, 1994)
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Appendix F: SEC Release No. 34-40018 (May 21, 1998) Final Rule: Amendments to
Rules on Shareholder Proposals
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Appendix G: Internal Revenue Service Regulations Under Section 162(m) and IRS
Revenue Ruling 2007—I.R.B. 2007-25 regarding Covered Employees Under Section
162(m)(3)
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Appendix H: The Sarbanes-Oxley Act of 2002 (Excerpts)
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Appendix I: SEC Release No. 33-8183 (January 28, 2003) Final Rule:
Strengthening the Commission’s Requirements Regarding Auditor Independence
(Excerpt)
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Appendix J: Selected Requirements for Disclosure of Equity Compensation Plan
Information
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Appendix K: NYSE Corporate Governance ListingStandards— Section 303A of NYSE
Listed Company Manual
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Appendix L: NYSE Rule 452—Giving Proxies by Member Organization
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Appendix M: The Nasdaq Stock Market Corporate Governance Rules and Associated
Interpretative Material
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Appendix N: ARRA (TARP) Executive Compensation and Say on Pay Requirements
Index