Updated Coverage of the American Taxpayer Relief Act! American Payroll Association (APA) Basic Guide to Payroll, 2013 Revised Edition by Joanne Mitchell-George, Delores Risteau List Price: $389.00 Eligible for Free Standard Shipping on U.S. Prepaid Orders Imprint: Aspen Publishers ISBN: 9781454825340 Looseleaf: 1,220 pages Publication Cycle: Published annually Last Updated: 12/19/2012 Automatic Supplementation More Info.

Description Between the American Taxpayer Relief Act of 2012, a new Form I-9, active courts, and the IRS has been promulgating new regulations, it's more important than ever to be in compliance with payroll laws and regulations! How do you keep up with all the changes and stay in compliance to avoid penalties? The 2013 Revised Edition of the American Payroll Association (APA) Basic Guide to Payroll includes: A Fingertip Guide that enables you to find payroll taxability and wage-hour ramifications of benefits immediately Checklists that help you make precise determinations quickly and confidently A What's New in Payroll for 2013 chapter that lets you know what changes you must implement this year And more! The 2013 Revised Edition of the APA Basic Guide to Payroll delivers the plain-English explanations of changes to payroll laws and regulations you need. This guide includes coverage of: How to withhold and report the Additional Medicare tax What you need to know about the new Form I-9 and E-Verify Who is responsible for employment taxes when payroll is outsourced How to complete the 2013 Form 941 Why you may need to issue Forms W-2c due to a recent law change Updated figures for 2013 And much more! View the Highlights for this title. Table of Contents 1. Introduction to Payroll 2. What's New in Payroll for 2013 3. How to Save Time and Trouble Filing the 2012 Form W-2 What's New The Format Substitute Form State Wage and Tax Statement Deadlines Matching the Name and SSN The Ramifications How to Verify Reasons for a Mismatch What to Do if a Mismatch Occurs Furnishing Form W-2 to Employees When to Furnish How to Furnish Filing With the SSA Paper Electronic Submission Business Services Online Online Wage Reporting for Small Employers Electronic Data Transfer Extension for Filing Penalties for W-2 Filing Errors How to Report Retirement Plan Contributions and Deferred Compensation Retirement Plans Deferred Compensation Simplified Employee Pensions How to Report Noncash Fringe Benefits Company Cars The 100% Personal Use Option Subsidized Meals How to Handle Other Benefits and Payments Adoption Assistance Payments Deceased Employees, Payments to Dependent Care Assistance Educational Assistance Payments Golden Parachute Payments Group-Term Life Insurance Employee Coverage Spousal and Dependents' Coverage Former Employees' Coverage Medical Savings Accounts Military Personnel, Payments to Moving Expense Reimbursements Sick Pay State and Local Employees, Payments to Stock Options Tips Travel and Other Business Expense Payments How to Handle Per Diem and Other Fixed Allowances How to Handle Temporary Assignments Correcting Estimated Benefits Form W-2 and Notifying Employees About the Earned Income Credit (EIC) Step-by-Step Instructions for the 2009 Form W-2 On the W-2 Horizon How to Avoid W-2 Discrepancies The Form W-2c How to Correct Income and Tax Amounts Step-by-Step Explanation of Form W-2c Filing the W-2c 4. How to Manage Payroll and HR Data Establishing Payroll Records on Employees What to Get From New Employees How to Cope With the Immigration Law Rules Form I-9 E-Verify IMAGE The Employee's Withholding Allowance Certificate — Form W-4 When to Get a New Form W-4 State Withholding Allowance Certificates Electronic Forms W-4 When to Give Effect to New Forms W-4 What to Do With Invalid Forms W-4 Send Forms W-4 to the IRS Only When Requested Let Employees Beware: Filing a False W-4 May Be Seen as Tax Evasion How to Handle Frivolous Forms W-4 How Long to Retain Forms W-4 Who Can Claim Exemption From Withholding Requirements for Exempt Status How to Fill Out Form W-4 What Allowances Can an Employee Claim? How to Use the Worksheets and Complete the Form W-4 Special Procedures for Nonresident Aliens Why Certain Current Employees Should (or Should Not) FileaNew Form W-4in 2012 Mid-Year Corrections in Withholding Taking Advantage of Tax Credits Through Withholding New Hire Reporting The Refundable Earned Income Credit — AndForm W-5 Who Can Claim the EIC How to Notify Employees About the EIC Advance Payments of the EIC Changing Basic Information on Employee Records Name Changes Employee Relocation Pay Rate Changes Terminations Employers Must Issue Certificate of Healthcare Coverage How to Cope With COBRA's Coverage Requirements COBRA Q&A Payroll and the Family and Medical Leave Act Reasons for Leave Employee Eligibility Leave Time Recordkeeping Requirements Health Coverage Maintenance Fair Labor Standards Act Implications School Employees Public Employees COBRA and FMLA Interaction Military Leave How to Take Advantage of a Valuable Hiring Credit The Work Opportunity Tax Credit Targeted Groups 5. Withholding Taxes from Gross Pay Federal Tax Withholding Income Tax Rates No Social Security Wage Base Increase for 2012 Methods of Withholding Federal Income Tax Wage-Bracket Method Percentage Method Annualized Wages Method How and When to Use Cumulative Withholding Sales Employees Summer Workers Withholding on Supplemental Payments How to Withhold Low-Income Employees Commissions and Draws Signing Bonus Severance Pay Vacation and Sick Leave Determining the Payroll Period Sales Commissions Optional Method How to Withhold on Noncash Fringe Benefits Special Accounting Rule Company Cars How to Value Personal Use of a Company Car How to Withhold on Business Expense Advances And Reimbursements An Accountable Plan How to Handle Business Expense Allowances When to Withhold How to Withhold on Sick Pay Third-Party Sick Pay How to Pick Up the Employee's Share of Tax How to Withhold on Pensions, Annuities, and Other Deferred Income Nonqualified Deferred Compensation 6. Nontax Deductions from Gross Pay Cafeteria Plans Salary Reduction Agreements A Cafeteria Plan in Action Flexible Spending Arrangements Final Regs Allow Mid-Year Changes Dependent Care Assistance Health FSA Adoption Assistance Other Qualified Benefits Health and Accident Insurance Group-Term Life Insurance Long- and Short-Term Disability Insurance Savings Plans Cash-or-Deferred Arrangements/401(k) Plans Payroll Reporting Responsibilities Wage Garnishments Keeping Track of Involuntary Deductions and Remittances What Is Garnishment? Withholding for Child Support Interstate Orders for Child Support Withholding Medical Support Chart: State Provisions on Child Support Withholding Federal Tax Levies 2012 Tables for Figuring Amount Exempt From Levy on Wages, Salary, and Other Income — Forms 668-W(ACS), 668-W(c)(DO), and 668-W(ICS) How One Employer Handled a Levy What About Independent Contractors? Handling Creditor Garnishments Garnishment Restrictions Garnishment for Federal Nontax Debt Student Loans Discharging and Garnishment Wage Assignments 7. How to Pay Employees Timekeeping Traditional Versus Automated Timekeeping Automated Time and Attendance Systems Automation and Compliance How Automated T&A Works Streamlining Payroll Automation and Cost Control Automating Exempts' Hours Time Recording Procedures Methods of Recording Hours Checking Time Data for Accuracy Recordkeeping Requirements of Payroll Laws How Records You Must Keep Anyway Can Protect Your Company Fingertip Guide to Payroll Recordkeeping Record Retention Wage and Hour Records FICA and FUTA Taxes Computation of Pay Rates General Rules for Computing Pay Computing Overtime Computing Earnings Computing Gross Pay Computing Net Pay Payroll Check Requirements and Procedures The Payroll Account Issuing Employee Paychecks How and When to Pay Employees Direct Deposit Information Required on the Earnings Statement Why It's Vital to Pay an Employee's Final Wages Promptly When You Must Pay a Departing Employee Uncashed and Unclaimed Paychecks Procedure for Recording Unclaimed Checks States' Retention Schedules for Unclaimed Wages 8. FICA and Income Tax Deposits and Returns Federal Insurance Contributions Act (FICA) Taxes What Are Wages Under FICA? What Employment Is Covered Under FICA? FICA Savings Through a "Common Paymaster" What to File and When How to File Form 941 General Federal Deposit Rules Frequency of Deposits Large Employers Semiweekly Rule The Safe Harbor Rule Next-Day Deposits for the Largest Employers Medium-Size Employers Small Employers Your Tax Deposits at Work How to Fill Out Form 941 How to Complete Form 941's Schedule B Schedule D How to Fill Out Form 944 Form 941-X How to Complete Form 941-X How to Correct Under- and Overreporting Correcting Underreported Tax Correcting Overreported Tax Correcting Underreported and Overreported Amounts for the Same Tax Period Misclassified Workers FICA Tax Considerations Income Tax Withholding Considerations How to Make Tax Adjustments When You Pay Out Too Much Compensation Deposits of Taxes Withheld From Nonpayroll Items Deposit Schedule Tax Deposits How to Avoid Personal Liability for Employment Taxes Company Penalized — But Sub-Par CFO Escapes Off-Site OfficerWas Still Responsible "Good Faith" SavesTwoOfficers CFO Embezzles Funds; President Found Liable for Unpaid Trust Fund Taxes Why You Can't Outsource Your Payroll Tax Responsibility Company "Outsiders" May — Or May Not — Be Liable IRS Issued Regs for Lenders A Lender Bank Is Held Liable When Employers Share “Responsibility” 9. Federal and State Unemployment Taxes The Federal Unemployment Tax Act (FUTA) Which Employers Are Liable Under FUTA? What Are Wages Under FUTA? Claiming the FUTA Credit for State Tax Paid Federal Unemployment Tax Payments How to Deposit FUTA Taxes When Tax Deposits Are Due Examples of Unemployment Tax Deposits Credit for Timely State Tax Payments What to File and When Due Date How to Complete Form 940 How to File Form 940 How to Correct a Form 940 Experience Rating for State Unemployment Tax How a Good Experience Rating Maximizes the FUTA Credit How the States Determine Experience Rating Reserve Ratio Method Benefit Ratio Method Benefit Wage Ratio Method Payroll Stabilization Method How to Save Unemployment Taxes Voluntary Tax Contributions Deadlines for Voluntary Unemployment Tax Contributions Hold Down Benefits Paid to Ex-Employees How "Making" an Employee Quit Can Leave Your Company Liable For Benefits Worksharing The California Plan How Joint Accounts Can Cut Your Unemployment Tax Liability How to Prepare for an Unemployment Benefits Eligibility Hearing Don't Overstate the Number of Employees on State Unemployment Reports How to Handle Unemployment Taxes When Employees Work in More Than One State Reciprocal Unemployment Coverage How to Get More Information 10. Payroll Advantages — and Pitfalls — of Hiring Workers Who Are Not Your Employees Where the Savings Come From Who Is an Independent Contractor? The Reasonable Basis Tests The Common-Law Rules and the Revised 20-Factor Test The Factor Test Characteristics of Independent Contractor Status How the IRS's Guidelines Work Audits Audit Subject Selection How to Resolve Your Worker Classification Disputes Classification Settlement Program Early Referral to Appeals How to Get Your Day in Court Penalties for Misclassifying Workers Some Typical Independent Contractors Who Is Not an Independent Contractor? What to Include and Exclude in Your Worker Contract Don't Get Burned on Benefits — The Microsoft Case "Control" Case Studies How to Get Government Approval for YOUR Payroll Tax Breaks Form SS-8 Backup Withholding The B-Notice Process. Payments to Attorneys When Employment Status Is Set by Law Statutory Non-Employees Statutory Employees Independent Contractors and UnemploymentTaxes Who Is an Independent Contractor for State Unemployment Tax Purposes? Independent Contractors and Federal Wage-Hour Law Leased Workers Is Employee Leasing Right for Your Company? Selecting Benefits Whose Employee Is the Leased Worker? Retirement Plan Considerations Who Is an Employee for Retirement Plan Purposes? Safe Harbor Plans Other Benefits Will It Pay to Use Independent Contractors and Leased Employees? Cash Flow Benefits How to Avoid Hidden Traps When Using Non-Employees 11. How to Comply with the Federal and State Wage-Hour Laws Who Is Covered What the Law Requires The Minimum Wage and Pay Deductions Permitted Deductions Prohibited Deductions Exempt-From-Overtime Employees Executive Employees Administrative Employees Professional Employees Computer Employees Outside Sales Employees Retail Salespeople Motor Carrier Employees Motion Picture Employees Practical Tips About Exempt Employees Docking Employees’ Pay Company Paid the Price for Docking Docking for Infractions of Safety Rules Docking for Disciplinary Suspensions Docking for Losses Public Employees U.S. Supreme Court Case Docking and the FMLA Overtime and the Workweek Flextime Scheduling Long Workweeks Paying for Short Workweeks Paying for Irregular Workweeks Overtime and Actual Work Hours Before and After the Workday Supreme Court Rules on Donning and Doffing of Equipment and Reporting To the Worksite Breaks Sleeping Time On-Call Time Training Time. Overtime and the Regular Rate Premium Pay Stock Options Allocating Payments Establishing a Basic Regular Rate State Wage-Hour Laws State Minimum Wage Rates State Overtime Provisions 12. Payroll Technology Tools of the Profession Responsibility for Your Payroll System Selecting Your System Factors to Consider When Choosing a System Why Do Companies Outsource to a Payroll Service Provider? Should You Bring or Keep Your Payroll In-House? Control Cost Reports Service Will a Consultant Help? Choices Advantages and Disadvantages of Packaged Programs Important Questions to Ask When Shopping For Software Understanding Payroll Technology Local Area Networks (LANs) Benefits of Client/Server LAN Computing Other Technologies Planning: The Key to Successful Implementation of New Technology Meeting With Vendors If You Fail to Plan, You Plan to Fail Testing the New System The Big (Non-) Event Care and Maintenance of Your Computer System How to Protect Your Company's Computers From Viruses What to Do When a Virus Strikes How to Maintain Data Security 13. Payroll Accounting Uses of Payroll Data Types of Accounts Accounting Terminology Accounting Entries Accruals and Reversals Fiscal Year Versus Calendar Year The Flow of Accounting Information Balancing Payroll Entries Reconciling the Payroll Account Payroll Reporting Errors and the IRS IRS Underpayment Notices Appendix A: Fingertip Guide to Benefits Appendix B: Directory of State and Federal Agencies Appendix C: 2013 Federal Payroll Tax Calendar Appendix D: The 2013 Federal PerDiem Rates Appendix E: Employer's Tax Guides Appendix F: Glossary Related Products Payroll Answer Book, 2013 Edition Deborah Timberlake Payroll Answer Book gives payroll professionals guidance on what steps they need to take to comply with the laws and regulations governing payroll. The Q&A format helps you quickly and easily find answers to all of your employees' payroll questions. From both a legal and practical standpoi more... Add to cart   |  Price: $335.00  |  ISBN: 9781454825289  |  Format: Hardcover  Imprint: Aspen Publishers  U.S. Master Payroll Guide, 2013 Edition CCH Editors The 2013 Edition of the U.S. Master Payroll Guide is designed to meet the needs of customers who handle their payroll internally, outsource their payroll, subscribe to an electronic payroll library, or who cannot afford a comprehensive payroll resource. It serves as a reference guide for find more... Add to cart   |  Price: $145.00  |  ISBN: 9780808034063  |  Format: Paperback  Imprint: Aspen Publishers  California Payroll Guide, 2013 Edition Valerie Alexander-Bailey California laws, regulations, and policies present many unusual challenges for payroll professionals, in part because California often puts groundbreaking laws and regulations on the books well ahead of the rest of the nation. California Payroll Guide helps you understand the nuances to stay f more... Add to cart   |  Price: $305.00  |  ISBN: 9781454825364  |  Format: Looseleaf  Imprint: Aspen Publishers  Multistate Payroll Guide, 2013 Edition John F. Buckley 2013 Multistate Payroll Guide is a valuable tool designed to keep payroll professionals informed about all the complex rules that govern state payroll matters. This newest edition covers every key topic, including: Wage and Hours : Coverage includes the new federal minimum rates as well as t more... Add to cart   |  Price: $349.00  |  ISBN: 9781454810483  |  Format: Paperback  Imprint: Aspen Publishers  Payroll Manager's Letter Dorinda D. DeScherer, Terence M. Myers Payroll Manager's Letter has been keeping payroll and HR professionals informed and up-to-date since 1985. This semi-monthly 8-page newsletter contains concise, plain-English explanations of the latest federal payroll developments: New tax laws and regulations IRS announcements, revenue rul more... Add to cart   |  Price: $399.00  |  PIN: 9900004600  |  Format: Paperback  Imprint: Aspen Publishers  How the New 2013 Social Security Changes Affect You Joanne Mitchell-George How the New 2013 Social Security Changes Affect You is an easy - and inexpensive - way to make sure your HR and Payroll departments aren't inundated with time-consuming questions. Now, you can take a single, proactive step to ease employees' concerns, answer their questions, and help guarantee more... Add to cart   |  Price: $1.65  |  ISBN: 9781454808442  |  Format: Paperback  Imprint: Aspen Publishers  How to Make Sure You Have the Right Tax Withheld, 2013 Edition Joanne Mitchell-George The American Taxpayer Relief Act of 2012 brought about a welcome continuation of the income tax rates for most employees but didn’t extend the Social Security tax break that employees had the last two years. The net result is that most of your employees are experiencing a decrease in their ta more... Add to cart   |  Price: $1.65  |  ISBN: 9781454825821  |  Format: Paperback  Imprint: Aspen Publishers  Complete Guide to Human Resources and the Law, 2013 Edition Dana Shilling The Complete Guide to Human Resources and the Law will help you navigate complex and potentially costly Human Resources issues. You'll know what to do (and what not to do) to avoid costly mistakes or oversights, confront HR problems - legally and effectively - and understand the rules. The C more... Add to cart   |  Price: $219.00  |  ISBN: 9781454810261  |  Format: Paperback  Imprint: Aspen Publishers  Employers Guide to Health Care Reform, 2012-2013 Edition Brian M. Pinheiro, Jean C. Hemphill, Clifford J. Schoner, Jonathan M. Calpas, Kurt R. Anderson Employer's Guide to Health Care Reform is the premier step-by-step practical guide for employers struggling to keep up with the rapid pace of changes affecting their health benefit plans. Specifically, it will help you: Grasp every implication of health care reform from the employer's perspec more... Add to cart   |  Price: $275.00  |  ISBN: 9781454810322  |  Format: Paperback  Imprint: Aspen Publishers  Quick Reference to Payroll Compliance, 2013 Edition Alice Gilman Quick Reference to Payroll Compliance is a one-volume resource that gives you straightforward instruction on complying with both federal and state laws for all areas of payroll administration: from calculating gross pay to handling garnishments, from taxation of fringe benefits to year-end  more... Add to cart   |  Price: $385.00  |  ISBN: 9781454825753  |  Format: Paperback  Imprint: Aspen Publishers